FOUNDATION ASSISTANT

Summary

The Foundation Assistant is an integral part of the dynamic Delta Hospital and Community Health Foundation Team, which is committed to raising funds and awareness for Delta Hospital using a donor-focused approach to enhance health and wellness in our community.  The primary responsibilities of this position are to: foster positive and effective relationships with the supporters of Delta Hospital and Community Health Foundation, coordinate the donor recognition program, and support the team as we prepare to help meet the needs of the hospital as it and the community it provides care for continues to grow. The Foundation Assistant is the first point of contact for the Foundation and is responsible for providing a courteous, warm and professional welcome to visitors and callers.


PRIMARY RESPONSIBILITIES AND DUTIES

Donor Relations

· Steward relationships with donors through meaningful interactions

· Coordinate the overall donor recognition program including: thank you letters, donor wall, and donor recognition events

· Collaborates closely with other team members and volunteers to ensure a coordinated, donor centric
   approach to gift opportunities

·  Support the planning and implementation of donor relation activities and attend donor events as needed

· Coordinate and support all third party event fundraisers

· Coordinate and produce tax receipts daily and end of year for various donor groups

· Coordinate Gifts in Kind appraisals with Delta Hospital Administration for  tax receipting purposes

 

Database Processing

· Enter data for all gifts into Raiser’s Edge database

· Assist with running database reports as requested by team members

· Ensure accurate maintenance of Raiser’s Edge and coordinate systematic clean-up of data on a regular basis

· Coordinate the preparation and delivery of donor analytical reports

 

Administration

· Provide an effective reception service for the Foundation by being the first line of contact for donors and visitors,
   recording and relaying messages, responding to inquiries from donors, the public, board members and hospital staff
   members

· Provide administrative assistance to the Executive Director

· Provide administrative support for all Board activities and communication, including taking minutes at all Board Meetings

· Maintain inventory and order adequate stock of Foundation office materials and supplies

· Coordinate the activities of the office volunteer program

·  Under the direction of the Annual Giving Manager, coordinates application process of the Delta Cedar Products
   Education program and the Robert T Reynolds scholarship program

 

 

Other

·  Actively promote the Foundation’s vision, mission and programs

  • Attend staff meetings, on or offsite staff retreats and other development related meetings

·  Protect the privacy and confidentiality of donors, colleagues and volunteers

·  Attend educational and professional seminars and conferences to stay aware of trends and innovations in donor
   relations and fundraising.

 

 

Qualifications, knowledge and skills:

· Exceptional customer service skills and professional and polished manner

· Exceptional time management and organizational skills, ability to manage multiple priorities with a positive attitude

· Highly proficient in Outlook, Microsoft Office  and experienced with database management systems
  (preferably Raiser’s Edge)

· High degree of accuracy, strong attention to detail

·  Ability to build and maintain strong relationships with donors, volunteers and staff

·  Excellent verbal and written communication skills

·  Ability to work independently and as an effective part of a team

·  Evidence of initiative, tact, and diplomacy

·  Ability to work outside regular work hours, if required.

 

To apply, please send a cover letter and resume to Lisa Hoglund, Executive Director: lisa.hoglund@dhfoundation.ca

Application Deadline: Thursday, March 29, 2018